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Why Mailbird Is The Best Email Client For Windows 10 (Top 11 Reasons)

Why Mailbird Is The Best Email Client For Windows 10 (Top 11 Reasons)

In search of one of the best e-mail shopper?

There are dozens of open supply, free or premium or e mail shoppers for Windows obtainable out there – Microsoft Outlook, eM shopper, Claws mail, Opera Mail, Nylas mail, Inky and so forth.  So why do tens of millions of individuals use Mailbird as an alternative – for private in addition to skilled functions? That’s as a result of Mailbird is far more than simply one other free e-mail shopper. It has a number of distinctive options that you simply gained’t discover on another desktop e-mail shopper or web-based e mail shopper. Along with e mail, Mailbird acts as a command middle for what you are promoting by integrating with a number of different communication and task-management instruments. Mailbird additionally has the benefit of being extremely customizable. You’ll be able to mess around with a number of options, inbox settings, and different integrations till it’s simply good in your distinctive wants.


In contrast to default Windows shoppers corresponding to Microsoft Outlook and the Mail app, Mailbird is designed to be straightforward to arrange, use and customise.  You could be up and operating together with your present e-mail accounts in simply minutes. Mailbird even detects server settings routinely so that you simply don’t should tinker with any IMAP settings even whenever you join a number of e-mail suppliers or a number of e-mail accounts.  Higher but, you’ll take pleasure in going by means of your e-mail inbox much more with Mailbird as a result of it lets you change every thing about it to match your wants and elegance.  With dozens of options and integrations, Mailbird is one of the best e mail shopper for your corporation. Listed here are the highest options and advantages of Mailbird that we’ll speak about on this article. You’ll be able to click on on the hyperlinks under to go to a selected part.

1. Reply to Emails Like a Boss
2. Do Extra with Attachments
three. Customise your expertise
four. Declutter your Mail
5. Handle your contacts with ease
6. Save time with Nifty Shortcuts
7. Talk successfully
Eight. Prompt Messaging Integrations
9. Handle your tasks on the desktop
10. By no means Miss A Process
11. Work with Google App Integrations

Prime 11 explanation why you need to select Mailbird – the Best Email Client for Windows 10

1. Reply to Emails Like a Boss

Let’s admit it.  Replying to lengthy e mail threads, particularly these with a number of questions might be extraordinarily complicated, no matter which e mail service you employ. You could find yourself replying to the mistaken e mail tackle, hitting ‘reply all’ on an extended e mail chain, or lacking out answering an necessary query.  A mean worker receives round 120+ emails every day. So errors like this are sure to occur eventually. However what in the event you might remove these errors all collectively? Mailbird customers can do it with our in-line reply function.

In-line Replies

In-line replies assure error-free replies. So what precisely is that? Let’s say you’re simply again from an extended trip. You discover a ‘welcome back’ e mail from a co-worker ready in your inbox with an invitation to an occasion. Now, her e-mail has three questions. Often, you’d craft a reply with all of your responses bunched collectively. Nevertheless, such a reply might be incoherent and even complicated. You may also overlook to reply a specific query.  With an in-line reply, then again, you possibly can place your solutions instantly beneath their questions.

Right here’s the way it seems:

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Utilizing in-line replies when you’re speaking about a number of topics makes it tremendous easy for the recipient to know every response. Your responses are routinely famous as yours – together with your identify and all the things – when typing responses inline. Our in-line reply function helps make e mail communication simpler. Utilized in the correct conditions, it may possibly prevent time and keep away from confusion.

Comply with-up Reminders

Comply with-up reminders are one of the helpful options for customers who’re advertising professionals.  On a mean, entrepreneurs ship round 7-Eight follow-up emails per marketing campaign. Given the quantum of follow-up emails that must be addressed, there’s a probability that a few of them might slip via the cracks. That’s when a follow-up reminder service like comes to save lots of the day.

Use the addon with Mailbird, to schedule follow-up reminders by means of emails.

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2. Do Extra with Attachments

Mailbird has particular options that make it straightforward so that you can cope with attachments.

Attachment Search

Forgotten that design picture you despatched your colleague the opposite day? Or in search of that necessary PDF white paper that you simply learn ages in the past? As an alternative of rummaging by means of your inbox, simply run a fast search via the Attachment Search function on Mailbird. Merely enter a partial file identify and the function runs by means of all of your attachments to seek out probably the most related one. That is certainly one of our most appreciated options by customers.

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Attachment Preview

Afraid to open an e-mail attachment from an unknown e-mail tackle? Keep away from the danger of downloading information from any mail app that would have potential viruses through the use of the Attachment Preview function. This Mailbird function permits you to try the .pdf, .doc or .jpeg with out opening the file. This function additionally is useful for taking a look at giant information with out downloading them.

Drag-and-drop function

When including attachments, simply drag and drop your file onto the composer window to create an attachment. You’ll be able to even ship the attachment in-line, by dropping it immediately on the e-mail. That is certainly one of our most used options by customers.

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Apps for Attachment Dealing with

Dropbox App

We teamed up with Dropbox that will help you cope with giant attachments. Merely hyperlink your Dropbox account with Mailbird. When you’re linked, it is possible for you to to see a Dropbox icon on the backside of the composer window. Entry your Dropbox information instantly from Mailbird and add them as an attachment to your mail.

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Degoo App

An alternative choice to Dropbox, Degoo is a free knowledge backup service that provides customers an automated, safe on-line backup. After putting in the Degoo App in Mailbird, it is possible for you to to see the app icon within the composer window. Drag and drop giant information to the Degoo icon, to add and fasten them to your e mail.

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three. Customise your expertise

Mailbird has loads of options that will let you customise the interface to only the best way you prefer it! One other cool purpose to make use of it moderately than simply the online model of an e mail app.

Background Colours & Themes

One click on is all it takes to vary the complete Mailbird e mail shopper colour scheme.  Love Captain Kirk? Nicely, now you’ll be able to add your favourite pictures as a background theme!

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Listed here are some extra cool customized photograph themes which you can check out.

Give your eyes a relaxation with the complete darkish theme. Good for pulling an all-nighter.

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Customized Layouts

Small display? three column? Preview? Regardless of how you favor to examine and handle your inbox, Mailbird can fit your wants with its customized interface function.  This lets you have the perfect workspace on your display measurement.

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Personalised Signatures

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Email signatures are underrated. They’re primarily a web-based enterprise card. A well-designed signature might help drive visitors to your web site and promote your model. Create skilled e mail signatures with Formswift. Simply fill in your contact particulars and select a design, and this app generates a cool signature you could copy.

Extra Customized Choices

Customise the e-mail notification sound in your e-mail accounts by importing any audio you would like. Be notified of latest emails by the Tremendous Mario coin sound impact, lightsaber and even all the Star Wars theme!  It’s also possible to edit your welcome message – we advise some motivational quotes earlier than you begin your day. All our personalization options can be found in our free model.


four. Declutter your Mail

Unified Inbox

One inbox, a number of e mail accounts.  Mailbird makes it straightforward to handle emails from a number of accounts with its unified inbox. It additionally makes it straightforward to know which account the e-mail was despatched to, and which e mail account you’re sending from when replying or composing. A number of e-mail accounts are proven together with your identify and e-mail tackle linked to it.

How have you learnt what e-mail comes from which e-mail accounts? Unified Colour Indicators. Distinguish your a number of e mail accounts with a whole lot of colour choices.

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Notice: Attempt turning off your two-factor authentication in case you are experiencing any points when connecting Gmail accounts. Maintaining two-factor authentication switched on might intrude with the connecting course of.

Snooze Function

There are two sorts of individuals – those that like their inbox right down to zero, and people who mark emails as unread of their inbox in order that they will get to them later. It’s only a matter of your outlook in the direction of e mail inboxes. Holding this in thoughts, we developed the ‘Snooze’ function.  

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Don’t have sufficient time to answer your mail? Do it later. Snooze your emails and get a reminder to get again to them tomorrow, subsequent week, every time. Snoozed emails are routinely despatched to the Snooze folder. Good for many who choose a clear inbox.


5. Handle your contacts with ease

We perceive what your contacts imply to you. These essential contacts hold your corporation and private connections thriving. That’s the reason we spent a yr perfecting our ridiculously superior contacts function.

Contacts Syncing

Right here’s how Contacts Syncing works. Import all contacts out of your a number of accounts in Google and Outlook. The Mailbird e mail shopper imports contacts from Outlook and Thunderbird e mail accounts on the click on of a button. Comply with proceed permissions. And inside 20 seconds all of your contacts ought to present up on display.

Linking Duplicate Contacts

After the sync, you may discover some duplicates. Merely hyperlink these contacts collectively to unify them into one entry.

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In some instances, you may discover contacts that aren’t 100% similar. For instance, a contact might have in another way spelled first names in two entries. You possibly can go to the unified contact and verify the primary identify you want to show within the contact.

Copying Contacts

Identical to Outlook, Mailbird lets you create contact teams. You may need to copy sure contacts from one among your e-mail accounts to a different e-mail account.  To make issues straightforward for you once you select Mailbird e-mail shopper for managing your a number of accounts and contacts, we’ve taken the time to make it so you’ll be able to drag & drop contact entries to any contact group or e-mail accounts you need utilizing the copying contacts function in our e mail app.

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6. Save time with Nifty Shortcuts

What makes Mailbird the most effective e mail shopper for individuals in a rush? Shortcuts. Tons of them.

Keyboard Shortcuts

Fly by means of your inbox with dozens of keyboard shortcuts. Open and shut home windows, report spam, archive, compose, ship emails and extra with a couple of touches. We consider that the Fast Compose shortcut is one of the best one. Simply hit Ctrl + Alt + Area, and the Mailbird compose window can be delivered to the entrance.

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We perceive that it might be robust to memorize all of those shortcuts. So we created some cool Windows desktop backgrounds that will help you keep in mind a wide selection of shortcuts.

Fast Motion Bar

Don’t like shortcuts? Mailbird’s Fast Motion Bar exhibits a menu subsequent to the sender’s image that allows you to archive, snooze, reply, ahead, delete an e mail, mark as essential, star or mark as spam, all with a number of mouse clicks.

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Velocity Reader

Studying emails takes too lengthy. We spend round 2.5 hours every day studying, processing and sending emails – dropping beneficial time within the course of. So how do you quicken this course of? By velocity studying in fact. Improve your studying velocity by no less than 3x utilizing the Mailbird Email Velocity Reader. The Reader shows one phrase at a time – shortly zipping by means of the lengthy e-mail. Mailbird is the one free e-mail shopper with a built-in velocity studying function.

Nonetheless unsure? Learn extra about this function on TechCrunch.


7. Talk successfully

Let’s face it. There’s one factor emails suck at – serving to groups brainstorm and collaborate. However that doesn’t imply Mailbird can’t assist your group work over e mail. App

To unravel the collaboration-over-email drawback we teamed with the great people at The app lets you create ‘rooms’ and hop on a gaggle name together with your workforce members. You may also flick through your mail and attachments throughout a video convention name. The better part? You don’t have to put in further software program.

Veeting Room App

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Veeting Rooms is a digital assembly setting that permits customers to have a digital enterprise assembly proper from inside Mailbird.
Identical to an workplace assembly, no unauthorized individual will be capable of take heed to your essential conversations. All audio and video communication are end-to-end encrypted between the individuals.

So what are you able to do in these digital conferences?

  • Add Paperwork- All the time be ready for the assembly. Add all the required paperwork earlier than the assembly. After the assembly, you obtain an e mail with essential paperwork that have been mentioned within the assembly.
  • Use the Whiteboard– Brainstorm together with your individuals with the interactive whiteboard. Use shapes and even draw freehand to create flowcharts or diagrams. All slides may be downloaded as PDF for future reference.
  • Take down personal notes – Guarantee correct record-keeping and comply with by way of on necessary motion factors in the course of the assembly.
  • Chat with members – Not everybody can speak on the similar time in the course of the brainstorming session. Chat with the much less vocal members by means of the textual content chat function.

Mailbird can also be like an entire communication console for what you are promoting, which give it a transparent edge over e mail apps like Postbox, Apple Mail, em Client or Airmail.

Eight. Immediate Messaging Integrations

There are occasions when emails are pointless. For instance, your boss sends you an inventory of directions. You reply to his lengthy rumbling listing with a easy ‘Ok’ message. Sounds foolish, doesn’t it? For occasions like these, you want an immediate messaging service. Thankfully, Mailbird’s acquired you coated.

Slack App

Slack is a strong group communication device, that’s utilized by round 2.three million customers every day! It permits group members to speak extra shortly, share paperwork, and extra. It even has dozens of wonderful bots that automate tons of issues that emails can’t. Use Slack whenever you need a immediate response, otherwise you need to talk about one thing quick.

Whatsapp Add-on

Over a billion individuals. That’s how many individuals use Whatsapp day-after-day on each Android and iOS units! Mailbird lets you use this widespread cellular software in your desktop, proper alongside your e-mail inbox.

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In case your e-mail communication will get too lengthy, change the dialog to Whatsapp mode and get all the knowledge you want in seconds.

9. Handle your tasks on the desktop

Likelihood is you could be utilizing multiple productiveness device. Consequently, you would need to change forwards and backwards between these instruments and your mail shopper. Mailbird fuses these instruments to be able to use all of them on the similar time.

Asana Integration

Asana is a useful project-management device that lets you arrange and plan workflows, tasks, and extra simply.  The App additionally seems in a useful sidebar format – so you’ll be able to see your duties for the day whereas shopping your e-mail. Efficient multitasking!

Trello App

An alternative choice to Asana, Trello is a card-based venture administration software. Trello mimics real-life venture boards to handle the undertaking.


10. By no means Miss A Activity

To-do lists and note-taking apps are incredible. From grocery lists to errands, to essential duties, you possibly can hold a guidelines for the whole lot!  Mailbird has a couple of cool to-do listing apps within the Mailbird App Retailer that will help you get extra organized. App turns your e-mail shopper into an actual to-do record that you would be able to manage, prioritize and schedule proper alongside all of your tasks and duties. You may also drag and drop emails which might be related to set-tasks.

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Todoist App

An alternative choice to, Todoist helps you manage your every day duties. There’s one key distinction although – Todoist lets you create duties by way of e mail.  Meaning you’ll be able to assign duties to your co-workers by mail. Don’t overlook so as to add a number of further directions together with the duties.

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Evernote Integration

Let’s say you obtain an extended e-mail. To make sense of it, chances are you’ll need to break it down into smaller factors or subtasks.  How are you going to save these factors in a observe or a memo for straightforward entry? We teamed up with Evernote to create a seamless app that organizes all your notes, paperwork, and information.

Right here’s what you are able to do with our Evernote integration:

  • Acquire, retailer, share content material on social media by way of ‘Notebooks’
  • Arrange your notes by means of tags
  • Create to-do record and memos


11. Work with Google App Integrations

Mailbird has obtained all of your workplace necessities. Google Drive, Docs, Calendar, Hangouts are all obtainable inside the Mailbird browser. All of those apps perform simply as they might do in a traditional browser.

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Say Goodbye to your Browser (briefly)!

Taking a break? Learn all of your favourite blogs like Lifehacker, Tech Crunch, DailySocial and lots of extra proper out of your e-mail shopper. Why not create your studying record with the Feedly App? It combines all of your favourite blogs and magazines to create a singular new feed – only for you!


Mailbird maximizes your productiveness, by combining all of your favourite skilled instruments right into a single easy-to-use e-mail shopper.

We consider that  Hubspot sums it up the perfect – “…this email client unifies your inbox with your apps by rolling your email and all your calendar, task, and messaging apps into an all-in-one interface. And it’s a simple user interface, which you can customize in different colors and layouts.”

Attempt it now 100% free

We might inform you why Mailbird is the most effective e mail shopper for Windows 10, however why not simply give it a attempt to determine for your self? There isn’t a bank card wanted to signup, and set up takes solely seconds. It isn’t out there on any app retailer. You’ll be able to obtain the free model right here!


Editor’s Word: This publish was initially revealed in March 2016 and has been up to date for accuracy and comprehensiveness.

Jason Ephraim

Former Vice President of Progress at Mailbird